How to Prepare a Next Business Day Print Order

Faster printing works best when the artwork, specifications and approval are ready before the order enters production. A few minutes of preparation can prevent delays when the deadline is close.

Businesses do not always have several weeks to prepare printed materials. A restaurant may need updated menus before the weekend, an event organizer may need tickets after a date changes, or a company may need flyers for a promotion that begins the next day.

Next business day printing can help when time is limited, but the production schedule depends on more than selecting a fast turnaround option. The artwork needs to be complete, the order specifications need to be accurate and any required proof needs to be reviewed promptly.

Pryntco’s Next Business Day printing options include selected flyers, menus and event tickets. Product availability, quantity, finishing, artwork readiness and the time the order is approved can all affect whether the requested schedule is possible.

What Does Next Business Day Printing Mean?

Next business day printing generally means that an eligible order is produced on an accelerated schedule after the artwork, specifications and payment requirements have been completed.

It does not necessarily mean that every product, quantity or finishing option can be completed within the same timeline. A simple flyer printed from approved artwork may be easier to schedule quickly than a complicated folded piece, specialty finish or unusually large quantity.

The production timeline may also be different from the pickup or delivery timeline. A product can be completed on the next business day and still require additional time for shipping or transportation.

Before placing the order, confirm:

1. Whether the selected product is eligible for faster production
2. When the completed artwork must be submitted
3. When the proof must be approved
4. Whether pickup or delivery is required
5. Whether weekends or holidays affect the schedule

1. Confirm the Product Before Preparing the Artwork

Begin by choosing the exact product you need. Do not prepare a generic design and assume it can be adjusted quickly after the order is placed.

Confirm the product type, size, orientation, number of printed sides and available finishing before finalizing the artwork. These specifications determine how the file should be built.

For example, a restaurant menu may require a different size and layout from a promotional flyer. An event ticket may need space for ticket numbers, admission details or a perforation area. Preparing the design around the correct product from the beginning reduces last-minute revisions.

2. Check Whether the Product Qualifies for Faster Printing

Not every product or configuration will be available with the same turnaround. Eligibility may depend on the size, material, finishing, quantity and current production schedule.

Before relying on a next business day deadline, review the selected product options and contact Pryntco when the schedule is especially important.

Ask these questions:

1. Is this exact product available for next business day production?
2. Is my requested quantity eligible?
3. Are all selected finishing options available on the faster schedule?
4. What is the order and artwork submission deadline?
5. When will the order be ready for pickup?

Confirming the schedule before announcing a launch, event or promotion helps prevent unnecessary pressure later.

3. Use the Correct Product Size

The artwork must match the dimensions of the product being ordered. A file created at the wrong size may need to be resized, rebuilt or repositioned before production can begin.

Resizing can create several problems:

1. Text may become too small.
2. Images may become blurry.
3. Important information may move outside the safe area.
4. The design may no longer fit the intended orientation.
5. Margins and spacing may become inconsistent.

Use Pryntco’s Download Templates page when a template is available for the selected product. The template can help identify the final dimensions, bleed and safe area before the file is submitted.

4. Include the Required Bleed

Bleed is the extra artwork that extends beyond the intended trim edge. It allows backgrounds and images to continue past the cut line so the finished product does not show an unintended white strip.

When bleed is missing, the file may need to be corrected before production. This can delay an urgent order, especially when the customer or designer is not immediately available to approve the change.

Background colours, photographs and full-page graphics should extend into the bleed area. Important text, logos and QR codes should remain inside the safe area.

5. Keep Important Content Away From the Trim Edge

Small cutting variations can occur during production, which is why important content should not be placed directly against the edge.

Keep these elements safely inside the layout:

1. Phone numbers
2. Email addresses
3. Prices
4. Event dates
5. Restaurant menu items
6. Logos
7. QR codes
8. Terms and conditions

A design may look balanced on screen while still placing essential information too close to the trim line. Review the final file using the correct template or product dimensions.

6. Use High-Resolution Images

Low-resolution images are one of the most common problems found in urgent print files. A photograph copied from a website, social media post or screenshot may not contain enough detail for professional printing.

The file may look acceptable on a phone because the image is displayed at a small size. Once printed across a menu, flyer or ticket, the same image may appear soft, pixelated or compressed.

Use original photographs and logo files whenever possible. Check image quality at the final printed size rather than only viewing the artwork while zoomed out.

7. Prepare the File in the Correct Colour Mode

Computer and phone screens display colour using RGB light, while most full-colour printing uses CMYK inks. Some bright screen colours cannot be reproduced exactly in print.

When possible, review the design in CMYK before submitting it. Bright blues, greens, oranges and highly saturated colours may change during conversion.

Paper stock and finishing can also affect colour. A glossy surface may make colours appear brighter, while matte or uncoated stock can create a softer appearance.

Pryntco’s guide to preparing artwork for professional printing explains resolution, bleed, colour, fonts and file setup in more detail.

8. Outline or Embed Fonts

If the artwork uses a font that is not available on another computer, the text may be replaced when the file is opened. This can change the line breaks, spacing and appearance of the design.

Fonts can often be embedded in the final PDF or converted to outlines. Converting text to outlines helps preserve its appearance by turning the letters into vector shapes.

Keep an editable copy before outlining the text. Corrections become more difficult after the letters have been converted into shapes.

9. Submit a Print-Ready PDF

A properly exported PDF is commonly used for print-ready artwork because it can preserve the page size, images, vector graphics and fonts in one file.

Before uploading the PDF, confirm:

1. The document dimensions match the order.
2. The correct bleed has been included.
3. The artwork is not stretched or distorted.
4. The images remain clear.
5. The fonts display correctly.
6. The front and back pages are in the correct order.
7. No hidden or unwanted elements appear in the file.

Simply saving a low-quality image as a PDF does not make it print-ready. The elements inside the file still need enough quality for the final size.

10. Finalize the Content Before Ordering

An accelerated production schedule leaves less time for repeated content changes. Complete the wording and obtain internal approval before submitting the order.

Confirm that the business owner, event organizer, restaurant manager or other decision-maker has reviewed the final information.

For menus, verify:

1. Item names
2. Descriptions
3. Prices
4. Dietary information
5. Contact details
6. Service hours

For flyers, verify:

1. The promotional headline
2. Offer details
3. Dates and expiry information
4. Locations
5. Phone numbers and websites
6. The call to action

For event tickets, verify:

1. The event name
2. Date and start time
3. Venue and address
4. Admission information
5. Ticket conditions
6. Contact details

11. Proofread Every Detail

Spelling and contact errors are easy to miss when the deadline is close. Slow down during the final review even when the production schedule is fast.

Check the artwork in sections rather than reading it only once from top to bottom. Review:

1. Names and job titles
2. Phone numbers
3. Email addresses
4. Website addresses
5. Prices
6. Dates and times
7. Street addresses and postal codes
8. Spelling and punctuation
9. QR code destinations

Ask another person to review the file when possible. Someone who did not create the artwork may notice mistakes more easily.

12. Test Every QR Code

QR codes are commonly added to menus, flyers and event tickets. They may lead customers to online ordering, reservations, registration pages, event details or promotional offers.

Test the QR code using more than one phone before submitting the file. Confirm that the destination is correct, active and mobile-friendly.

Keep enough clear space around the code and avoid placing it over a complicated photograph. The code should also remain large enough to scan after the design is printed.

13. Choose the Quantity Carefully

The quantity can affect pricing, production time and whether the order qualifies for the requested turnaround.

Estimate the amount needed using:

1. The expected number of customers or attendees
2. How many locations will receive the materials
3. How long the promotion will run
4. Whether staff need backup copies
5. Whether the information may change soon

Ordering too few can create another urgent order. Ordering too many can leave the business with outdated prices, dates or offers.

14. Avoid Unnecessary Specialty Options

Specialty finishing can add value to a printed piece, but it may also require additional production time. When the deadline is the priority, select options available within the required schedule.

Ask whether the order genuinely needs:

1. Special folding
2. Rounded corners
3. Perforation
4. Numbering
5. Special coatings
6. Unusual sizes
7. Additional assembly

A standard configuration may be the most reliable option when the materials are needed quickly.

15. Prepare Next Business Day Menus

Menus are often needed quickly because restaurants change prices, add seasonal items, prepare for an opening or replace damaged copies.

Pryntco’s next business day menu printing can support restaurants, cafés, catering companies and events when eligible artwork and specifications are ready.

Before submitting a menu order, confirm:

1. The final menu size
2. Single-sided or double-sided printing
3. Glossy or matte finishing
4. The final quantity
5. All item names and prices
6. Whether any products are temporarily unavailable
7. Whether the design contains the correct restaurant contact details

Prices and item descriptions should be approved before production. A small pricing error repeated across hundreds of menus can create customer confusion and require the entire order to be replaced.

16. Prepare Next Business Day Flyers

Flyers are frequently used for promotions, events, openings, announcements and limited-time offers. Their content is often connected to a specific date, which makes timely printing important.

Pryntco’s faster-turnaround flyer printing includes selected size, finishing and production options.

Before ordering flyers, confirm:

1. The main headline is easy to understand.
2. The offer and conditions are accurate.
3. The start and end dates are correct.
4. The address and service area are current.
5. The call to action is visible.
6. The QR code or website leads to the correct page.
7. The quantity matches the distribution plan.

A flyer should normally communicate one focused message. Adding too many services and offers can make the design harder to understand and take longer to revise.

17. Prepare Next Business Day Event Tickets

Event tickets may be needed quickly after ticket quantities, locations, schedules or sponsorship details are finalized.

Pryntco’s event ticket printing can support eligible events and configurations when the artwork is complete.

Before ordering, confirm:

1. The official event name
2. The venue address
3. The event date and start time
4. Admission level or ticket type
5. Age or entry requirements when applicable
6. Refund or transfer conditions
7. Ticket numbering or perforation requirements
8. The quantity needed for each ticket type

Do not submit the artwork while the venue, date or admission details are still being discussed.

18. Respond Quickly to Proof Requests

A proof gives the customer an opportunity to review the final artwork before production. When the order has an urgent deadline, delayed proof approval can reduce the time available for printing.

Assign one person to receive and approve the proof. That person should have the authority to confirm the wording, design and order specifications.

Review the proof carefully, but respond as soon as the file has been checked. Sending the proof through several employees without a clear decision-maker can create avoidable delays.

19. Avoid Changes After Approval

Once the artwork has been approved and production has begun, changes may no longer be possible. Even when a correction can be made, it may affect the production schedule or create additional costs.

Complete all internal approvals before giving final confirmation. Do not approve the artwork while waiting for someone to verify a price, address or date.

20. Confirm Pickup or Delivery

Production time and delivery time are separate parts of the order. A next business day product may be completed quickly, but shipping can add additional time.

When the deadline is close, confirm:

1. Which Pryntco location is producing or holding the order
2. The estimated completion time
3. The location’s business hours
4. Who is authorized to collect the order
5. Whether the order will fit inside the pickup vehicle
6. Whether delivery is required

Do not assume that a production completion date means the materials will automatically arrive at another location on the same day.

21. Provide a Reliable Contact Person

Pryntco may need to contact the customer about artwork, specifications or approval. Use a phone number and email address that will be monitored during the production period.

If the listed contact person is unavailable, the order may remain paused while the production team waits for clarification.

The contact person should understand the project and be able to approve necessary decisions without restarting the full internal review process.

22. Keep Backup Artwork and Order Information

Save a copy of the final artwork, proof and order specifications. This makes future reorders easier and helps the business confirm exactly what was produced.

Store:

1. The editable artwork file
2. The print-ready PDF
3. The approved proof
4. The quantity and product specifications
5. The production date
6. Any special instructions

Label the files clearly so an older version is not accidentally submitted during a future urgent order.

Common Next Business Day Printing Mistakes

One common mistake is waiting until the order is placed to check the artwork. An urgent production option cannot correct unfinished content or missing design information automatically.

Other common mistakes include:

1. Submitting artwork at the wrong size
2. Forgetting bleed
3. Using low-resolution images
4. Uploading an outdated file
5. Requesting specialty finishing without confirming availability
6. Approving a proof without checking prices or dates
7. Responding slowly to questions
8. Assuming shipping is included in the production timeline
9. Ordering before the quantity is confirmed
10. Submitting QR codes that have not been tested

Next Business Day Print Order Checklist

1. Confirm that the product and configuration qualify for the requested turnaround.
2. Check the submission and approval deadline.
3. Select the correct size, sides, quantity and finishing.
4. Use the correct product template.
5. Add bleed and protect the safe area.
6. Use high-resolution images and original logo files.
7. Review colours for professional printing.
8. Embed or outline fonts.
9. Export a print-ready PDF.
10. Finalize all prices, dates, addresses and product information.
11. Proofread the complete design.
12. Test every QR code and web address.
13. Assign one person to approve the proof.
14. Respond quickly to production questions.
15. Avoid changes after approval.
16. Confirm pickup, delivery and location details.
17. Save the final files for future reorders.

Preparation Is the Key to Faster Printing

Next business day printing is most effective when the customer arrives with complete content, correctly prepared artwork and clear order specifications.

Confirm the product first, use the correct template, review every detail and approve the proof promptly. The fewer unanswered questions that remain after submission, the easier it is for the order to move into production.

Visit Pryntco in Hamilton or Toronto, or request a printing quote to confirm options and availability for an upcoming deadline.